Sessions & crew
Book shoots and recording sessions with the right room, lead, second shooter, engineer and freelance crew — without double-booking anyone.
From first booking to final accounts.
Session workflow, crew management, packages, deposits, equipment — and GST-ready financial reporting and accounting — built end to end for photography, recording and creative studios in India.
Designed with working studios across India
Built for:
Photography studios·
Recording & voice studios·
Mixed creative studios·
Plus salons, clinics & wellness teams
Why SchedulRx
Every studio handoff, on one quiet stage
From the first enquiry to the final delivery, SchedulRx replaces your calendar, spreadsheet, invoice book and chat threads with one connected system — so the studio runs while you create.
Deposits & GST billing
Take an advance receipt at booking, raise the final tax invoice on delivery, with the right SAC/HSN codes and CGST/SGST/IGST splits — automatically.
Equipment & financials
Track cameras, lenses, mics and deliverables, log expenses against shoots, and see real margins per session, per package and per month.
Product tour
Designed for the way studios actually run
Sessions
Bookings that respect crews and packages
A wedding shoot is rarely “one person, one slot.” SchedulRx lets you build a session with multiple service lines — photo, video, drone, second shooter, editor — each with its own crew member, hours and rate.
- Multi-service sessions with per-line crew assignment
- Hourly, per-session and package pricing side by side
- Status flow: enquiry → proposal → booked → in production → delivered
Calendar
One calendar for rooms, gear and crew
See Studio A, Studio B, the Live Room and the voice booth in a single grid. Filter by photographer, engineer or freelance crew. Spot conflicts before you commit a freelancer to two shoots in the same window.
- Multi-resource lanes — rooms, gear and crew side by side
- Day, week and month views with drag-and-drop reschedule
- Crew utilisation at a glance for every day
Deposits & GST billing
Advance receipts, final invoices, clean GST
Capture a 25–50% deposit at booking with an advance receipt. When you deliver, the final tax invoice is generated with the correct SAC for photography or recording, HSN for prints, albums and USB drives, and the right CGST/SGST/IGST split for the client’s state.
- Per-line SAC/HSN and per-line GST rate
- Advance receipt + final invoice flow
- Monthly GSTR-ready summary, ready for your CA
Equipment & deliverables
Know where every camera, drive and album is
Track cameras, lenses, drones, mics and other gear with serial numbers and current assignment. Manage consumables like memory cards and batteries with reorder alerts. Track deliverables — albums, prints, branded USB drives — against the sessions they belong to.
- Equipment register with serial numbers and current owner
- Reorder alerts for cards, drives, prints and consumables
- Package-included vs paid-extra deliverables on every session
Clients
Every client, every shoot, every balance
Open a client and see the full story — lifetime value, every past session, every invoice, what’s delivered and what’s still owed. B2B clients carry GSTIN; private clients carry preferences and mood-board links.
- Client profile with notes, preferences and references
- B2B GSTIN field for studios and agencies
- Lifetime value, repeat-rate and outstanding balance per client
Reports
Real margins, not just bookings
Most studios know what they billed. Few know what they earned. SchedulRx shows revenue by service type, expenses against each shoot, GST collected, and outstanding balances — so you walk into every month knowing where the studio stands.
- Revenue by service type and by package tier
- Net profit with month-over-month deltas
- Receivables aging and GST summary, one click each
How it works
Up and running in 3 simple steps
1
Tell us about your studio
Studio type, services, packages, rooms and crew. Two minutes of your time.
2
We set up your workspace
Our team configures your packages, services, crew, rooms and equipment, and imports your client list.
3
Open the studio with confidence
Take bookings, deposits and final payments from day one — with onboarding support over WhatsApp and call.
What studios say
Built with feedback from working studios
“Advance receipts and final invoices used to live in three different places. Now every wedding is one record — booking, deposit, balance, delivery.”
“I book the live room, the engineer and the voice booth from one calendar. No more double-booking on a Saturday morning.”
“The financial overview tells me exactly which packages are profitable and which are just keeping us busy.”
FAQ
Questions, answered
Does SchedulRx handle deposits and balance payments for shoots?
Yes. Capture an advance receipt at booking, then issue a final tax invoice once the session is delivered. Outstanding balances per session and per client are tracked automatically.
Can I assign multiple crew members to a single shoot?
Yes. A wedding shoot can have a lead photographer, second shooter, videographer, drone operator and an editor — each assigned per service line, with their own rates and availability.
Is the GST billing correct for photography and recording services?
Yes. SchedulRx supports the right SAC codes for photography and recording services (998387 / 998386), HSN codes for prints, albums, USB drives and other deliverables, and CGST/SGST/IGST splits with monthly GSTR-ready summaries.
Can I track equipment, deliverables and props?
Yes. Track cameras, lenses, drones, mics, hard drives, props and consumables, plus deliverables like albums, prints and branded USB drives — with low-stock and reorder alerts.
Does SchedulRx work for recording studios and mixed creative studios?
Yes. Multi-resource calendars handle photo studios, recording rooms, voice booths, edit suites and freelance crews. Hourly, per-session and package pricing all work side by side.
How do you handle freelance crews?
Add freelancers as crew members with their own day rates and availability. Assign them per session, track payouts, and keep their utilisation visible — without giving them full access to your books.
How long does onboarding take?
Most studios are live within 1–2 business days. Our team configures your packages, services, crew, studios and rooms, and imports your existing client list.
What happens to my data if I leave?
Your data is yours. We provide a complete export of clients, sessions, invoices and reports on request, in standard CSV/Excel formats.
Get started
Book a SchedulRx walkthrough
Tell us a little about your studio and we’ll set up your workspace, usually within one business day.
- Personalised onboarding from our team
- Free client & package import assistance
- No credit card required to start
Let's set your studio on SchedulRx
One quiet platform behind the camera — sessions, deposits, GST, equipment, deliverables, financials.